Orders get lost
Supplier orders get buried in WhatsApp messages, calls or notebooks.
Why purchases matters
Stop losing track of what you ordered and what actually arrived.
Keep suppliers, purchases and receiving in one place so stock is updated from what was actually delivered.
Receiving is unclear
Staff are not always sure what was ordered, delivered or still outstanding.
Stock does not match deliveries
Inventory becomes inaccurate when received quantities are not recorded properly.
Purchase history is hard to trace
It takes too long to answer who supplied an item, when it was bought and what was received.
Core capabilities
Keep the supplier, order and delivery together.
Create the purchase, record what arrived and update stock from the delivery record.
- Supplier records
- Purchase creation and purchase items
- Receiving
- Stock updates on receiving
- Purchase history
- Purchase reporting where available
How it works
From supplier order to received stock.
Select a supplier
Keep the supplier attached to the purchase you are creating.
Create the purchase
Record the items and quantities you expect to receive.
Receive the delivered items
Record what was actually delivered, not only what was ordered.
Update stock on receiving
Use the received goods to update the inventory record.
Review purchase history
Return to the supplier and purchase record when an earlier order is questioned.
Make each delivery easier to receive and explain.
See which supplier delivered what
Keep the supplier and purchase record together when reviewing an item.
Update stock from received goods
Record what arrived so the inventory record follows the delivery.
Find a past purchase without searching chats
Use purchase history when you need to check an earlier order.
Best for the retailers who need to stay on top of it.
Liquor Stores
See how UjuziPOS supports liquor stores.
Explore solutionMini Marts
See how UjuziPOS supports mini marts.
Explore solutionElectronics & Hardware
See how UjuziPOS supports electronics & hardware.
Explore solutionFashion & Apparel
See how UjuziPOS supports fashion & apparel.
Explore solutionBookshops & Stationery
See how UjuziPOS supports bookshops & stationery.
Explore solutionPurchases questions
When does stock increase?
The purchase workflow is designed so stock moves when items are received, not only when a purchase is created.
Can I keep supplier history?
Supplier records and purchase history are part of the purchases workflow.
Can I see past purchases?
Yes, purchase history supports tracing earlier purchases.
Can purchases update inventory?
Receiving stock connects purchases to inventory records.